Ensure camp has enough coaches and adjust camp numbers based on coaches. (10/1) Add coaches to camp in iclass.
Remind coaches to sell camp during their classes. Remind office/ hosts to push camp when they are doing sales calls.
Check camp numbers
Slack message coaches that signed up to work (ratios are 10 kids to 1 coach). Have extra coach on deck if needed.
Pull camp enrollment report to make sure everyone has paid (reports, camps, camp enrollment report, set camp active as of date to Monday, XLS) Make sure everyone has paid and that the totals match (charged and paid)
Pull Camp Enrollment Block Report (reports, camps, camp enrollments block report, set date for Monday, age and questions marked, XLS)
Upload document to special events folder
Delete yes questions, copy other questions into column d (delete top rows that are merged)
Select column a-d, unmerge all cells, hit data, sort by the column with age (typically c)
Go through and move kids as needed based on the questions (use control F to search names)
Create groups based off of numbers (example 45 kids, 5 groups of 9)
Make a copy of camp attendance page in notion
Pull policy report and only look at camp enrollments. This report should be blank. If its not follow up with anyone that needs to accept policies. (families, Family policy agreement, Mark currently enrolled, and enrolled in future, camps, all policies, accepted pas, not accepted current, active)
Post lesson plan to slack and tag all the coaches that are working/ on deck. Update camp attendance rotations with coaches names
Check Pendings. Send a final yes or no to extra coach if you need them or not. Adjust groups as needed
remove 2nd question (pencil camp, user defined, pencil/ delete)
Print the sign in/ sign out sheet (reports, camps, Camp Sign In/Sign out, Start and end date as Mondays date. Under printing options select Prefill Guardian Name and Phone Number, Landscape, Show student age, Show camp questions, HTML)
Name tags (?)
Send a camp reminder email. Adjust template times as needed (send Sunday)
Monday (Event Department Leader)